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Staff Positions: 

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Vice President of Philanthropic Initiatives 

The Vice President of Philanthropic Initiatives will be responsible for the oversight and execution of an asset development plan that increases and diversifies the Foundation's fundraising and assets in the areas of its Donor Advised Fund program, and corporate and foundation engagement initiatives with the ultimate goal of enabling the Foundation to increase its visibility and advance its program priorities and community impact. Reporting to the President & CEO and working with a small team of talented fundraising professionals, the Vice President will oversee the Foundation’s current $54M Donor Advised Fund program and through the cultivation and fostering of relationships with new and existing fundholders, prospects and professional advisors, drive the growth and impact of the Donor Advised Fund program and other philanthropic initiatives that support the Foundation's work in the Brooklyn community.

This is an exceptional leadership opportunity working with an important and growing community foundation. The ideal candidate for this role will be a strategic, entrepreneurial and creative thinker and leader, driven by a passion for fundraising, building new and long-term philanthropic relationships with individuals, families, corporations and foundations, and helping to create lasting social change.

 

KEY RESPONSIBILITIES

Leadership, Strategy + Vision

  • In partnership with the President & CEO and the Foundation Board, help set the strategy, vision and gameplan for overseeing, executing and growing philanthropy initiatives and fundraising in the areas of the Foundation's Donor Advised Fund program and through corporate and foundation partnerships and engagement.
  • Provide forward-thinking and collaborative leadership with staff and stakeholders across the Foundation to educate and inform donors about emerging community needs and funding opportunities aligned with their charitable interests.
  • Lead the Foundation’s donor advised fund strategy, promoting philanthropic investment by donor partners and setting targets for cultivating and engaging prospective professional advisors and their clients.
  • Establish annual fundraising goals and benchmarks to gauge success for the Donor Advised Fund program and corporate and foundation support in alignment with the Foundations broader objective of growing its asset portfolio. 
  • Work with the Communications team to develop a marketing and communications strategy to help elevate the visibility of the Foundation to current supporters and new prospects, including professional advisors and other interested community partners.
  • Serve as a trusted steward and spokesperson for the Foundation with both internal and external audiences.
  • Attend Board and Committee meetings and represent the Foundation at external stakeholder and community partner meetings as needed.
  • Keep abreast of external factors and emerging best practices that influence fundraising and philanthropy.

Fundraising + Donor Cultivation

  • Grow the Foundation’s asset base and donor advised fund portfolio through the diversification of initiatives that attract and engage new donors with the Foundation.
  • Secure new sources of financial support for the Foundation's program initiatives through the growth in corporate and foundation funding as well as new potential partnerships with City and State agencies whose interests are aligned with the mission of the Foundation.
  • Own the fundraising goal of increasing the donor advised asset portfolio by at least ten percent (5-$6M) per annum.
  • Facilitate donor cultivation and stewardship efforts that help deepen engagement and move existing fundholders from “transactional” fundholders to “impact” fundholders who are actively involved in helping to advance the Foundation’s social impact work.
  • Cultivate new prospects of donor advised funds through the coordination of referrals, marketing and relationship-building activities with attorneys, accountants and financial advisors (“professional advisors”), board members and other key stakeholders. 
  • Identify opportunities to represent the Foundation on various panels and networking events to build new partnership and donor opportunities and influence philanthropic decision-making.

Portfolio Management

  • Provide financial oversight and management of all aspects of the Donor Advised Fund program including the administration of the fund portfolio.  
  • Oversee the onboarding activities and workflow of all new donor advised funds and actively involve fundholders in the Foundation’s leadership initiatives.
  • Establish protocols and systems for capturing all new donor prospects, professional advisors and donor engagement in Salesforce.
  • Manage all data, financial and programmatic reporting related to the Donor Advised Fund fundholders, new donor prospects, and professional advisors.
  • Work with colleagues across the Foundation to define success and to ensure that reporting and metrics appropriately measure and track performance with stated organizational goals.

Team Management

  • Articulate a clear and inspiring vision for the fundraising team including the Donor Services Manager, Donor Services Coordinator and all new positions to grow this work. Set clear and measurable fundraising goals for team members.
  • Promote a culture of respect, equity and belonging built on collaboration, learning and accountability.
  • Cultivate and provide opportunities for sharing knowledge and best practice among fundraising and development staff at the Foundation.  

May be assigned other responsibilities as determined by the President & CEO.

 

CANDIDATE PROFILE

The Vice President of Philanthropic Initiatives should possess the following competencies, skills and personal attributes:

  • Strategic + Collaborative

Strategic and collaborative leader with high emotional intelligence, a commitment to personal and professional credibility and integrity, and the confidence to lead with empathy and inspire a team to rally around a shared vision, common purpose and high-performance expectations.

 

  • Content Knowledge

Experienced fundraising leader committed to innovation and best practice and possessing content knowledge grounded in philanthropy and donor cultivation in the areas of donor advised funds, charitable giving funds, grant-making organizations, and corporate and foundation engagement.

 

  • Relationship Builder + Effective Communicator

Natural ability to engage, cultivate and build authentic, trusted and sustaining relationships with donors, team members, constituents and other key stakeholders from diverse backgrounds. Proactive relationship and community builder with a network of philanthropic connections that can be leveraged to identify prospective donors, including high net worth individuals. Superior communication skills both written and oral and able to represent the Foundation with public audiences in diverse settings.   

 

  • Results Driven + Problem Solver

A self-driven leader able to set clear goals and expectations for team members and hold oneself and others accountable for results. Highly skilled at problem solving and making sound decisions based on the thoughtful and careful review and judgment of issues. An appreciation for exercising discretion in working with confidential donor and organizational information. Possesses a track record of superior organizational and project management execution with keen attention to detail, process and accountability. 

 

  • Passion For The Foundation’s Mission + Values

A deep and authentic commitment to the Foundation’s mission, programs and core values and embracing the principles of diversity, equity and belonging.

 

EXPERIENCE + EDUCATION

  • A minimum of ten (10) years leadership experience managing a diverse and successful fundraising portfolio and cultivating productive donor relationships with high net-worth individuals and families for a foundation, nonprofit organization or an entity in the legal, corporate or wealth management industry.
  • Experience with and knowledge of philanthropic giving tools and related tax rules related to the administration, compliance and management of donor advised funds.
  • Experience engaging corporations and foundations in fundraising initiatives and familiarity with community foundations a plus.  
  • A proven track record of successfully building and managing high performing teams.
  • Bachelor’s degree required.

 

COMMITMENT TO DEI + EQUAL EMPLOYMENT OPPORTUNITY

Brooklyn Community Foundation is an equal opportunity employer. In alignment with its racial justice lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making.

The Foundation is committed to providing employment opportunities to all qualified individuals and does not discriminate against any employee or applicant on the basis of race, color, national origin, religion, sex, sexual orientation, gender, gender identity and expression, disability, age, marital status, military status, veteran status, pregnancy, parental status, genetic information, or any other characteristic or basis prohibited by applicable law. The Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

 

COMPENSATION + BENEFITS

The Brooklyn Community Foundation strives to offer employees a competitive compensation and benefits package that reflects its core values and commitment to its staff. The salary range for this leadership role is $130 - $140K plus a robust benefits package that includes health, vision, dental and life insurance, 403(b) Plan including employer contribution, paid time off, and an employee friendly work environment. This is a full-time position, and the Foundation operates in a hybrid work environment.

 

TO APPLY

The Brooklyn Community Foundation has retained ACEUM Advisors & Search - Ira Machowsky, CEO and Heather Bivens, Senior Search Associate to conduct this leadership search. To express your interest in this opportunity, please forward a cover letter and resume to: imachowsky@aceum.com or hbivens@aceum.com.  

________________

ACEUM Advisors and Search is an HR Advisory, Executive Search and Operations Consulting firm working exclusively with nonprofit, social impact, and healthcare organizations. ACEUM is an equal opportunity employer and strongly committed to the values of diversity, equity, and inclusion.

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Controller

The Controller is responsible for all budgeting, accounting, and financial activities to ensure the Foundation’s financial health and long-term sustainability. The Controller also administers the Foundation’s employee benefits plan through its professional employer organization (PEO) and all other providers. They maintain and continuously improve the systems of financial controls, including general accounting, budget, banking, payroll and benefits processing. This position manages the Staff Accountant and partners closely with an external accountant and vendor to manage the Foundation’s growing Donor Advised Fund program. The Controller is a full-time position that reports to the Foundation’s Chief Operating Officer (COO). 

Responsibilities

BUDGETS, ACCOUNTING, FINANCE MANAGEMENT

  • Coordinate with outsourced accountant to perform the month-end close process to ensure timely financial statement reporting. Manage the process of annual budgeting for all departments, including coordination of the budget review process, expense forecasts and provision of technical assistance to staff during the budgeting process.
  • Manage and control the flow of cash receipts and disbursements to meet business needs, including preparation of draw down schedules and cash flow projections.
  • Manage and oversee the annual audits for the organization (including IRS Form990 and NYS Char500 filings.)
  • Prepare departmental and project-based financial reports and review them with department managers to enable them to effectively manage their activities and understand how they impact overall operations.
  • Manage the Staff Accountant to ensure disbursements and payables (such as grants and payroll) are monitored, recorded, and reported on in a timely and accurate manner.
  • Manage the Staff Accountant to ensure receivables (such as donor pledges, billings, and cash receipts) are monitored, recorded, and reported on in a timely and accurate manner.
  • Coordinate with Development staff to monitor the transfer and receipt of securities donations to the Foundation, ensure their timely sale, and provide necessary documentation to Development staff for donor acknowledgement letters.
  • Closely manage and monitor organizational cash flow and coordinate cash needs with the Foundation’s investment accounts.
  • Maintain accounting policies and procedures manual; ensure those systems are consistently applied to ensure the integrity of data and accurate record keeping, as well as compliance with all applicable tax and government compliance provisions.
  • Facilitate recording contributions and grant distributions from among the Foundation’s 100+ Donor Advised Funds, utilizing customized third-party donor portal; communicate closely with Donor Services Manager to monitor fund transfers, securities donations from fund holders and their sales.
  • Reconcile revenue with donor engagement monthly.
  • Prepare ad hoc grant/donor reporting.

EMPLOYEE BENEFITS ADMINISTRATION

  • Review, submit and record bi-weekly payroll.
  • Add new employees to ADP TotalSource portal and orient new employees regarding the Foundation’s benefits and policies.
  • Maintain employee records in ADP TotalSource portal, including annual PTO banks, FSA and transit benefits.
  • Administer the Foundation’s 403b retirement plan and file Form 5500s.
  • Oversee the production and timely distribution of annual W2s for employees, as well as 1099s for independent contractors.

ORGANIZATIONAL LEADERSHIP

  • Collaborate with operational staff to ensure the effective use of data, software and other technology.
  • Manage Staff Accountant with a hands-on approach and attention to detail.
  • Participate actively in the Foundation's cross-departmental racial equity working groups.
  • Attend team and all-staff meetings.

Abilities and Competencies

  • High level of personal and professional integrity; discretion in working with confidential information.
  • Ability to work both independently and as a part of a collaborative team; to take both initiative and direction.
  • Familiarity with nonprofits, including grant-making organizations, charitable giving funds, and/or fiscal sponsorships.
  • Excellent written and oral communication skills.
  • Keen attention to detail.

Qualifications

  • Bachelor’s degree required, Accounting or Finance preferred.
  • Minimum of six years relevant accounting experience, including staff supervision; not-for-profit preferred.
  • Experience developing and utilizing financial and operating metrics and performance reports to guide organizational decisions.
  • Demonstrated knowledge of not-for-profit accounting practices and regulations.
  • Experience leading both external and internal audits.
  • Experience managing general ledger, accounts payable, accounts receivable, banking procedures in a nonprofit setting.
  • Experience using QuickBooks Online and Microsoft Excel.
  • Passion for creating opportunities for Brooklyn’s residents.
  • Commitment to the Foundation’s racial equity focus and core values.
  • Previous experience in a foundation preferred, but not required.

Salary

$100,000 - $130,000

Additional Information

The Foundation offers an excellent benefits package, which includes generous paid time off, employer-paid health and dental insurance, and a friendly work environment.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

Email cover letter and résumé to search@brooklyncommunityfoundation.org (no reference letters or phone calls please!) and please list Controller in the Subject line.

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Operations and IT Manager

The Operations and IT Manager will be responsible for a wide range of supporting, administrative, and programmatic activities. They will maintain daily office functions and provide direct technical assistance and support to Brooklyn Community Foundation staff for hardware, and software issues.

Specific duties will include, but not be limited to; troubleshooting and providing one-on-one technical assistance as needed/requested, orienting and training staff on software and hardware use, technology repair, external support assistance, covering the front desk, supporting day-to-day office operations, general office maintenance and kitchen duties, setting up and cleaning up for in-office meetings, maintaining inventory and ordering office supplies, and mail distribution and flow of correspondence.

This is a full-time based in Brooklyn and reports to the Chief Operating Officer.

 

Responsibilities:

Essential Job Duties and Responsibilities

  • Respond to user requests for technology service, troubleshoot problems, and help develop solutions
  • Support PC hardware components, desktop operating system software, and Microsoft Office application software
  • Work with vendors to troubleshoot equipment and arrange for servicing needs
  • Identify and report system issues to vendors. Monitor and test the resolution to those issues sent to vendors
  • Work with vendor to maintain inventory of both hardware / software.  This also includes keeping tracking of Software as a Service licenses and invoicing
  • Contribute to BCF technical documentation and participate in policy and procedures development.  This includes creation of documents to support these policies
  • Assist users in determining appropriate software solutions to meet needs
  • Develop and provide user training for basic PC hardware and software use

 

Quality Assurance and Reporting

  • Determining causes of computer/software/LAN malfunctions through evaluation, testing, and resolution via modifications, repair, or external support assistance
  • Record activities, solutions, and other responses to the request for service
  • Assist in maintaining inventory records and documentation for equipment

 

Office Management

  • Support FrontDesk – greet and direct visitors as back up support
  • Maintain inventory and manage purchasing of office supplies as back up support
  • Liaise with and manage contracts with related vendors (copier, postage machine, phone, etc.)
  • Manage Telecommunications System
  • Coordinate, maintain and schedule use of shared Community Room equipment
  • Maintain paper and electronic filing systems, including required records and documentation
  • Manage Foundation memberships and subscriptions including logins and renewals
  • Coordinate Foundation job postings across external websites, as directed
  • Process daily mail, including routing checks to appropriate departments in a timely manner as back up support
  • Assist with orienting and onboarding new employees, as needed
  • Ensure all staff are familiar with voicemail system, creating voicemail box and accessing messages
  • Liaise with IT to create email addresses for all new staff
  • Assist in the creation and ongoing management of email list-serves
  • Support in processing invoices
  • Support COO with various office functions as directed

 

Professionalism and Work Conduct

  • Maintains open communication and positive working relationship with staff
  • Demonstrates proactive issue identification, personal accountability, effective work habits, integrity, and ethical behavior
  • Keeps current with developments and trends in areas(s) of expertise

 

Abilities and Competencies

  • Easily adapts, pivots, and adjusts to changing priorities and responsibilities
  • Proficient writing, editing, and communication skills
  • Organizational skills and superior attention to detail
  • Ability to multi-task and adjust priorities as competing projects vie for attention
  • Keen sense of discretion, especially when handling confidential and sensitive information
  • Ability and desire to interact with a broad cross-section of constituents with a positive, customer service orientation
  • Ability to work independently, but also be collaborative; to take both initiative and direction
  • Passion for creating opportunities for Brooklyn’s residents
  • Commitment to the Foundation’s racial equity focus and core values
  • The ability to safely and successfully perform the essential job functions consistent with the ADA and other federal states, and local standards
  • The ability to stand or sit for long periods.
  • The ability to lift 30 lbs.

 

Other duties as assigned.

 

Qualifications

  • Associate Degree, Technical Degree, or equivalent experience in an IT-related field. Bachelors Degree preferred
  • 2+ years of IT support experience, experience in office management, administrative support, and/or non-profit management
  • Proficient computer skills required (Microsoft Office Suite, especially Excel and Access) and CRM experience (Salesforce) preferred
  • A basic understanding of network connectivity and network file and print services
  • Ability to work with non-technical staff to define and solve productivity issues
  • Effective written and verbal communication skills
  • Knowledge of PC hardware technology and concepts
  • Demonstrated ability to plan and manage multiple projects simultaneously in a fast-paced environment

 

Salary Range: $65,000 - $75,000 annually

 

How to Apply:

Email cover letter and résumé to search@brooklyncommunityfoundation.org (no reference letters or phone calls please!) and please list Operations and IT Manager in the Subject line.

 

Additional Information:

The Foundation offers an excellent benefits package, which includes 30 days paid time off, 11 holidays, birthday PTO, summer Fridays, employer-paid health and dental insurance, and a friendly work environment.

Currently, this position requires daily tasks in the office in addition to a minimum of 4 days in the office.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

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