Career Opportunities

We are currently accepting applications on a rolling basis for the following positions—please see below for more information and application instructions.

We are conducting reviews and interviews by Zoom, and are looking for candidates to begin in Winter 2021. We recommend following the application instructions below as soon as possible to ensure your application will be considered.

(Updated January 4, 2021)


Donor Engagement Associate

Position Overview 

The Donor Engagement Associate provides core support for the Development team and Director of Donor Engagement to engage Brooklyn’s base of philanthropists and change-makers. This position plays an integral role in the growth, maintenance, stewardship, and cultivation of Brooklyn Community Foundation’s donors through database management, mailings, events, relationship building, and prospect research. Strong candidates will have a couple years of experience honing a keen attention to detail on projects that target and activate a variety of constituents. This position is newly created to respond to the Foundation’s growth and significant increase in assets. This is a full-time non-exempt position reporting to the Director of Donor Engagement. 

Responsibilities 

The responsibilities of the Donor Engagement Associate include but are not limited to:

Donor Relations and Data Management

  • Act as primary manager of CRM database for donor information, incoming donations, and account notes, including:
    • Coordinate pledge documentation
    • Track board give/get donations
    • Ensure accuracy and quality of reports; reconcile reports with accounting database
  • Generate acknowledgement letters (electronic and/or handwritten) for donations received
  • Conduct prospect research on new/existing donors and sponsors, and maintain list of prospects
  • Provide administrative support for liaising with donors (draft correspondence, make recommendations, answer questions, etc.)
  • Bring creative approaches to engage and cultivate new/existing donors and donor advisors and build own relationships, keeping the Foundation’s focus on racial equity front and center
  • Provide support to recruit and manage Spark Prize Committee members by sending invitations, drafting outreach and communications, and tracking paperwork and attendance
  • Manage organizational calendars, including events and deadlines to ensure staff deliver all projects/activities in a timely manner (i.e. annual appeal, event deadlines, Spark committee due dates)
  • Manage Annual Appeal (schedule, creation, lists, assist with mailing)
  • Assist in preparing board and committee meeting materials, attend meetings as needed

Events and Logistics

  • Assist in planning and implementing special events, in-home donor events, and public events
  • Compile lists and donor information for invitations and guest lists; track and manage RSVPs, tickets, tables, and seating plans
  • Partner with Director of Donor Engagement on sponsor offerings, solicitations, and relationship management
  • Manage venue logistics and vendors
  • Help develop individual donor pre-event and post-event stewardship communications

Other

  • Actively participate in the Foundation’s cross-departmental racial equity working groups
  • Attend team and all-staff meetings

Abilities and Competencies

  • Excellent writing, editing, and communication skills
  • Superior attention to detail
  • Ability to multi-task and adjust priorities as competing projects vie for attention
  • Keen sense of discretion, especially when handling confidential and sensitive information
  • Customer service mentality, adapting one’s approach to various audiences
  • Ability to work independently and also be collaborative; to take both initiative and direction

Qualifications

  • At least two years of professional experience in a relevant position, preferably in administration, development, or communications/marketing
  • Proficient in Microsoft Office (Word, Excel, PowerPoint)
  • Experience with CRM database management; familiarity with Salesforce a plus
  • Passion for creating opportunities for Brooklyn’s residents
  • Commitment to the Foundation’s racial equity focus and core values

Additional Information 
Due to the coronavirus pandemic, the Donor Engagement Associate role will be a remote position through at least June 2021, and interviews will be conducted via Zoom. The Foundation plans to resume in-person operations when it is safe to do so, and the position will then be based in the Foundation’s office in Crown Heights, Brooklyn. The Foundation will provide at least one month of advance notice before the return to in-office operations.

The Foundation offers an excellent benefits package, which includes generous paid time off, employer-paid health, vision, dental and life insurance, and a vibrant, dedicated and flexible work environment.

Salary range: $50-60,000 annually

Applications 
Email a cover letter and résumé to search@brooklyncommunityfoundation.org (no reference letters or phone calls please!) listing Donor Engagement Associate in the subject line.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.


Donor Services Manager

Position Overview 

The Donor Services Manager (DSM) is a key member of the Foundation’s team focused on providing our donor advisors with the highest level of service in support of their charitable giving. The DSM works closely with the Director of Donor Engagement, the Chief Operating Officer (COO) and the President & CEO in all aspects of managing and growing the Foundation’s fund assets and stewarding existing and new donors. The DSM leads the way in terms of addressing donors’ needs, while connecting them to the community and each other in ways that will enrich their experience of giving through the Foundation. In coordination with the Donor Services Assistant and a third-party vendor, the DSM oversees incoming fund contributions, maintains and updates the Foundation’s online donor portal, and facilitates and monitors all donor services activity.

This role has recently been expanded to offer the right individual a chance to bring their creative imprint to support real growth and long-term sustainability for a premier Brooklyn institution.  This requires a marketing and customer service approach that both draws new donor advisors to the Foundation and offers unique and valuable stewardship to current fund holders by connecting them to our strategic grant-making and community programming.

This is a full-time, exempt position based in Brooklyn. It supervises the Donors Services Assistant and reports to the COO.

Responsibilities 
The responsibilities of the Donor Services Manager include but are not limited to:

Marketing and Fund Development

  • Maintain broad knowledge of the nonprofit community, especially Foundation initiatives
  • Collaborate with Programs and Development teams to connect fund holders with the work of Foundation grantees and key constituents – including developing high-touch programs and events – to deepen their level of engagement and investment; keeping the Foundation’s focus on racial equity front and center
  • Work with the Communications and Development teams to cultivate new donors and manage the pipeline of prospects, including: developing materials and technology; creating opportunities for donor recognition; drafting articles and stories
  • Work closely with some of the Foundation’s largest donors and Board members to develop creative ideas for new donor cultivation; expand and strengthen outreach to and relationships with new networks of professional wealth advisors, including making presentations to professional/affinity groups and their related conferences

Donor Advised Fund (DAF) Operations

  • Communications: Serve as primary point of contact and relationship manager on all donor needs and inquiries related to the Foundation’s DAFs, with the goal of enhancing their satisfaction with the Foundation and the effectiveness of their charitable giving
  • Reporting: Oversee processing of and tracking of financial transactions within the DAF program, utilizing the Foundation’s Salesforce database and fund management platform, including: monthly reconciliations with Bookkeeper and Accountant; revenue reports for Board meetings; coordination with Finance team and Donor Services Assistant to ensure timely and accurate acknowledgement of gifts; maintain guardianship of donor intent
  • Governance: Work with COO and Donor Services Assistant to prepare fund agreements and establish new funds, ensuring legal and regulatory compliance throughout the process; participate in special fund review projects (e.g., inactive funds, support fee changes), create and document policies and procedures that relate to DAFs

Organizational Leadership

  • Supervise Donor Services Assistant (part-time position) with a supportive approach that encourages professional growth and accountability
  • Participate actively in the Foundation’s cross-departmental racial equity working groups
  • Attend team and all-staff meetings

Abilities and Competencies

  • High level of personal and professional integrity; discretion in working with confidential information
  • Ability to work both independently and as a part of a collaborative team; to take both initiative and direction
  • Keen attention to detail and organizational skills
  • Familiarity with nonprofits, including grantmaking organizations, charitable giving funds, and/or fiscal sponsorships
  • Excellent written and oral communication skills with a broad range of constituents

Qualifications

  • 6-8 years of relevant development experience, major gifts experience a plus, and including staff supervision
  • Experience communicating with high-level donors about their giving decisions and impact
  • Proficiency in Salesforce and/or CRM tools with external facing audiences
  • Passionate about creating opportunities for Brooklyn’s residents; knowledge of Brooklyn nonprofits a plus
  • Commitment to the Foundation’s racial equity focus and core values

Additional Information 
Due to the coronavirus pandemic, the Manager of Donor Services will be a remote position through at least June 2021, and interviews will be conducted via Zoom. The Foundation plans to resume in-person operations when it is safe to do so, and the position will then be based in the Foundation’s office in Crown Heights, Brooklyn. BCF will provide at least one month of advance notice before the return to in-office operations.

The Foundation offers an excellent benefits package, which includes generous paid time off, employer-paid health, vision, dental and life insurance, and a vibrant, dedicated, and flexible work environment.

Salary range: $70,000-$90,000 annually

Applications 
Email a cover letter and résumé to search@brooklyncommunityfoundation.org(no reference letters or phone calls please!) listing Donor Services Manager in the subject line.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

 


Finance Manager (Part-time)

Position Overview 

The Finance Manager handles budgeting, accounting, and financial activities for the Foundation. With nearly $85mm in assets under management and a $7mm annual operating budget, in its most recent fiscal year the Foundation distributed $7.5mm in grants from its discretionary fund as well as numerous donor advised funds.  The Finance Manager is responsible for producing financial and operational reports as well as recommendations for improvement. This position manages the external bookkeeper and partners closely with an external accountant to manage the Foundation’s growing donor advised fund program.

This position is newly created to respond to the Foundation’s growth and significant increase in assets. It offers the opportunity to help steer a premier Brooklyn institution through continued expansion and to ensure the Foundation’s financial health and long-term sustainability. This is a part-time exempt position – approximately 25 hours/week – with the potential to become full-time. It is located in Brooklyn, NY and reports to the Chief Operating Officer (COO). 

Responsibilities 
The responsibilities of the Finance Manager include but are not limited to:

BUDGETS, ACCOUNTING, FINANCE MANAGEMENT

  • Prepare and disseminate accurate and timely reports including: monthly financial statements, monthly closings, quarterly forecasts, operating budgets, annual financial statements, and departmental and project-based spending reports
  • Work with COO and Bookkeeper to conduct the annual audits for the organization (including IRS Form990 and NYS Char500 filings)
  • Work with department managers to review departmental and project-based financial reports that enable them to effectively manage their activities and understand how they impact overall operations
  • Manage the bookkeeper to ensure disbursements and payables (such as grants and payroll) are monitored and reported on in a timely and accurate manner 
  • Manage the bookkeeper to ensure receivables (such as donor pledges, billings, and cash receipts) are monitored and reported on in a timely and accurate manner
  • Closely manage and monitor organizational cash flow
  • Maintain accounting policies, procedures and practices manual; ensure those systems are consistently applied to ensure the integrity of data and accurate record keeping, as well as compliance with all applicable tax and government compliance provisions
  • Facilitate transactions among the Foundation’s 100+ Donor Advised Funds, utilizing customized third-party donor portal; communicate closely with Donor Services Manager to continually report to donors on fund activity

ORGANIZATIONAL LEADERSHIP

  • Collaborate with operational staff to ensure the effective use of data, software and other technology
  • Manage bookkeeper with a hands-on approach and attention to detail
  • Participate actively in BCF’s cross-departmental racial equity working groups
  • Attend team and all-staff meetings

Abilities and Competencies

  • High level of personal and professional integrity; discretion in working with confidential information
  • Ability to work both independently and as a part of a collaborative team; to take both initiative and direction
  • Familiarity with nonprofits, including grantmaking organizations, charitable giving funds, and/or fiscal sponsorships
  • Excellent written and oral communication skills with a broad range of constituents
  • Keen attention to detail

Qualifications

  • 6-8 years of relevant accounting experience; including staff supervision; CPA training a plus
  • Experience developing and utilizing financial and operating metrics and performance reports to guide organizational decisions
  • Demonstrated knowledge of not-for-profit accounting practices and regulations
  • Experience undergoing both external and internal audits 
  • Experience managing general ledger, accounts payable, accounts receivable, payroll, income tax, and banking procedures in a nonprofit setting
  • Experience using QuickBooks Pro and Microsoft Excel; Salesforce experience a plus
  • Passion for creating opportunities for Brooklyn’s residents
  • Commitment to the Foundation’s racial equity focus and core values

Additional Information
Due to the coronavirus pandemic, the Finance Manager role will be a remote position through at least June 2021. The Foundation plans to resume in-person operations when it is safe to do so, and the position will then be based in the Foundation’s office in Crown Heights, Brooklyn. BCF will provide at least one month of advance notice before the return to in-office operations.

The Foundation offers an excellent benefits package, which includes generous paid time off, employer-paid health, vision, dental and life insurance, and a vibrant, dedicated, and flexible work environment.

Salary range: $80,000-100,000 annually (which will be prorated based on 25-hour/week schedule).

Applications 
Email a cover letter and résumé to search@brooklyncommunityfoundation.org(no reference letters or phone calls please!) listing Finance Manager in the subject line.

Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.